Kto10 Circulars – Edition 8, September 2022


Updated EAL/D eligibility policy Webex information sessions

Angelique Smith
(08) 9273 6776

Schools are advised that information sessions related to the revised English as an Additional Language or Dialect (EAL/D) eligibility policy for enrolment in Year 12 ATAR from 2023 are now open for registration.

Two sessions are being offered:

  1. Thursday 13 October 2022 from 3.30 pm – 4.30 pm
  2. Monday 17 October 2022 from 3.30 pm – 4.30 pm.

The session will include:

  • an explanation of the updated eligibility policy
  • an overview of the process and record keeping
  • clarification of the roles and responsibilities of the teacher, principal and SCSA
  • an indication of the impact this may have on students in Years 7–10
  • time for questions.

The sessions are not compulsory and are free to attend. Schools are responsible for any costs incurred, (for example, teacher relief) as a result of attendance. Register for either session at this link:


Teaching and Learning

Development of Judging Standards Materials for Years 9 and 10 Languages (7–10 sequence)

Adriana Douglas
(08) 9273 6784

The School Curriculum and Standards Authority (the Authority) will be commencing in Term 4 2022 the development of the Judging Standards Materials in for Years 9 and 10 Languages (7–10 sequence).

The development of the Judging Standards Materials includes the Assessment Pointers, Achievement Standard and Annotated Work Samples for each year, and for each of the following Languages:
Chinese: Second Language, French: Second Language, German: Second Language, Indonesian: Second Language, Italian: Second Language and Japanese: Second Language.

The Authority has developed Year 9 and Year 10 assessment tasks for schools to administer during Semester 1 2023 and is seeking expressions of interest from teachers who would like to be involved in the Judging Standards development.

In Term 4 2022, the Authority will offer a 2-hour online information session where teachers will be provided details about the process and opportunity to view the Year 9 and 10 tasks.

Details of the information session are provided below. Registrations are now open.

Date: Thursday, 3 November 2022

Time: 3.45 pm to 5.45 pm

Venue: Online via Webex

Please register at https://scsa.wa.edu.au/events/languages-year-9-and-year-10-7-10-sequence-judging-standards-information-session, should you wish to contribute to the work of the Authority.

If you require additional information, please contact Adriana Douglas.

General information, SIRS and enrolments

Reminder: Application for recording of enrolment and achievement in ATAR Units 1 and 2 for students in Year 10 in 2024 (Year 8, 2022)

Kerry Tarrant
(08) 9273 6770

Principals are reminded that Applications for recording of enrolment and achievement in ATAR Units 1 and 2 for students in Year 10 in 2024 (Year 8, 2022)must be received by the School Curriculum and Standards Authority (the Authority) no later than Thursday, 17 November 2022. The completed application form is to be emailed to certification@scsa.wa.edu.au.

An application form can be downloaded from the Authority website at https://scsa.wa.edu.au/forms/forms under the Enrolments tab.

Schools should only apply if the studies are part of a longer-term program for students who are:

  • either gifted and talented or
  • accelerated language students.

For further information please refer to Section 7 in the WACE Manual 2022. This publication is available on the Authority website via the following link: https://scsa.wa.edu.au/publications/wace-manual.

The importance of uploading the RSQUAL file for WACE certification

Kerry Tarrant
(08) 9273 6770

Schools are reminded of the importance of ensuring the VET Qualification Results (RSQUAL) file is uploaded to the Student Information Records System (SIRS) database at the end of each calendar year. The information in the RSQUAL file is used to allocate unit credit towards the Western Australian Certificate of Education (WACE) and to determine that a student has met the Certificate II or higher requirement.

Please note: The RSQUAL file must only be uploaded once the school has received written verification from the Registered Training Organisation (RTO) that the student has achieved the qualification.

It is also important for schools to ensure that the RSQUAL file processes successfully to SIRS and any error messages are resolved before due dates. If a student does not have the correct number of units of competency linked to a qualification in SIRS the RSQUAL will not upload successfully.

Failure to upload this file may result in students not achieving their WACE and may therefore be considered not eligible for first round offers for entry into university and TAFE courses.

If there are errors in student achievement data after the deadlines that are a result of the school providing incorrect or incomplete data, the school will be charged a fee for updating the data.

Schools are also reminded that if the RSQUAL is not uploaded at the end of that year for Year 11 students who have completed a qualification this may also prevent students from achieving their WACE in the following year.

The RSQUAL file should be uploaded at the conclusion of the year that the student completes the full qualification (whether that be Year 10, 11 or 12).

Schools should check that the qualification has been recorded correctly by running the report
CSE007 – VET qualifications achieved in full. The pathway to this report is: Reports > Other Reports > Report type: Achievements > Report: CSE007.

More detailed information about the RSQUAL file is provided in Section 8.6.5 of the Data Procedures Manual 2022. This publication is available on the School Curriculum and Standards Authority website at https://www.scsa.wa.edu.au/publications/data-procedures-manual.

Links are provided to database-specific software programs in Section 12 of the Data Procedures Manual 2022 using the above link.

How to Search for a WASN in SIRS

Data Services
(08) 9273 6344


If a student arrives at your school from another school in Western Australia, or even from overseas/interstate, you have the ability to search in the Student Information Records System (SIRS) for that student’s Western Australian Student Number (WASN) using a family name, given name and date of birth.

All student registrations are recorded in SIRS by the end of Term 1. After this time, you will be able to search for students including the student’s previous school/s. You will know where to send a transfer note, if required.

  1. Hover over Enrolments in the menu bar.
  2. Click on Student Enrolment > Student Maintenance > Find Student Number (see image below).

step 2 a screenshot

The Find Student Number directory will appear (see image below). Enter the student’s Family Name, Given Name and Date of Birth.

step 2 b screenshot

  1. Click Search.If the information you have entered exactly matches the information in SIRS, you will find a result even if the student is not at your school (see image below).

step 3 screenshot

If the details you have requested are different from the information in SIRS (e.g. date of birth is different, Jackie is spelt as Jacky), no information will be found. In this case, please email numbers@scsa.wa.edu.au and provide the student’s:

  • Family Name (Surname)
  • Given Name (First Name)
  • Date of Birth
  • Academic Year
  • Previous School (if known).

Troubleshooting: Search WASN

  1. What happens if the requested information does not show?

    Email numbers@scsa.wa.edu.au and provide student name, academic year and date of birth.

  2. What happens when a single year (e.g. 2012 to 2012) is entered in the date range?

    Only a result for that year will be returned.

  3. What does it mean when the Department of Education is shown as the student’s main provider?

    It means the student is likely to be under a Notice of Arrangements or may have been on the Whereabouts Unknown List (more likely with Years K-10).

WASN requests for 2023

Data Services
(08) 9273 6344


All current students in Western Australia should have been allocated a Western Australian Student Number (WASN) and be registered with the School Curriculum and Standards Authority (the Authority). This number remains with the student throughout their school life. Schools need to recognise the importance of the WASN to avoid duplication of records and maintain continuity of student data.

In 2022, schools will only be able to request WASNs through the Student Information Record System (SIRS) for Kindergarten students commencing in 2023. If a student other than Kindergarten arrives at your school from another WA school, please check to see if they have a WASN first using the ‘Search for WASN’ process – explained in ‘How to Search for WASN in SIRS’ in this circular.

Please note we do not issue numbers for Pre-Kindergarten students.

If you cannot locate a number, then contact numbers@scsa.wa.edu.au and give details of the student’s legal surname, legal first name, date of birth and academic year. It is also useful to include your school code in any correspondence. If schools request a WASN for a student who already has a number, the correct WASN number will be sent back to schools. The Authority will forward to schools new WASNs for those students without a number.

All secondary schools with a Year 7 intake can send a complete list (spreadsheet) of Year 7 students entering their school, including the student’s legal surname, legal first name and date of birth and the Authority will look up the numbers on their behalf.

A reminder that details of how to register students can be found in the Data Procedures Manual 2022 available at https://scsa.wa.edu.au/publications/data-procedures-manual with links to assist schools using Integris (RTP), Civica Maze and Excel. There is also a Guide to uploading Student Registration and Demographic (SRGDG) file found at https://www.scsa.wa.edu.au/__data/assets/pdf_file/0004/349636/GUIDE-TO-UPLOADING-STUDENT-REGISTRATION-AND-DEMOGRAPHIC-FILE.pdf and online training videos are available at https://www.scsa.wa.edu.au/sirs-info/primary-schools.

Applications for permission to enrol in a WACE Language course Year 11 or 12 2023

Adriana Douglas
(08) 9273 6784

Schools are advised that the last date for submission of an Application for permission to enrol in a WACE Languages course (for enrolment in a WACE language course in 2023) has passed.

Students who have started an application but have not submitted it, and have decided not to continue their study of a language in senior secondary Year 11 (or 12), are encouraged to cancel the application in the Student Portal.

Students who intend to continue with their application are advised to complete it as soon as possible and submit in the Student Portal.

Any application that has not been submitted by Friday, 14 October 2022 will be deleted from the system.

If you require any further information, please email languagesenrolment@scsa.wa.edu.au.