Kto10 Circulars – Edition 11, December 2022

Teaching and Learning

Update on Languages Year 8 Achievement Standards, Assessment Pointers, Annotated Student Work Samples

Adriana Douglas
(08) 9273 6784

Languages Achievement Standards have been placed in the Year 8 syllabuses (7­–10 sequence) for each of the six languages subjects: Chinese: Second Language, French: Second Language, German: Second Language, Indonesian: Second Language, Italian: Second Language and Japanese: Second Language.


Teachers from schools across systems/sector have worked with the Authority to provide student work samples to develop the achievement standards, assessment pointers and the annotated student work samples.

The assessment pointers and annotated student work samples for Languages will be progressively uploaded from the beginning of 2023. Details will be published in the first circular for 2023.

SIRS, Enrolments and General Information

Removal of OR code for P–10 Achievements collection

Perpetua Joseph
(08) 9273 6786


The P-10 achievements collection trial has already proved invaluable since we have received constructive feedback and several questions that have highlighted issues or concerns from schools. We are continuing to trial the collection process during 2023.

The Other (OR) code

The use of the Other (OR) code for reporting on modified curriculum has caused some confusion amongst schools, so we have decided to remove this code option from the P‒10 achievements file format. The updated version of the P-10 Achievements CSV file format is available on the Authority website: https://scsa.wa.edu.au/__data/assets/pdf_file/0006/932595/P_10_Achievements_file_upload_field_format.pdf.

There are only four categories for reporting on modified curriculum, as per the Authority’s explanatory notes regarding Reporting P‒10 achievements: https://scsa.wa.edu.au/__data/assets/pdf_file/0007/932596/Learning_Area_Codes_for_Years_P-to-10-with-explanatory-notes.pdf

  • Abilities Based Learning and Education WA (AB)
  • English Additional Language/Dialect (EA)
  • Individual Education Plan or Documented Learning Plan (IP)
  • Gifted and Talented (GT)

Kindly email srms@scsa.wa.edu.au for any queries/clarifications.

WASN requests for 2023

Data Services
(08) 9273 6344


Current students in Western Australia should have been allocated a Western Australian student number (WASN) and be registered with the School Curriculum and Standards Authority (the Authority). This number remains with the student throughout their school life. Schools need to recognise the importance of the WASN to avoid duplication of records and maintain continuity of student data.

Currently, schools can only request WASNs for Kindergarten 2023 enrolments. From 3 January 2023, schools can request WASNs for Kindergarten to Year 12, 2023 enrolments.

If a student other than Kindergarten arrives at your school from another WA school, please check to see if they have a WASN first using the ‘Search for WASN’ process – explained in ‘How to Search for WASN in SIRS’ in this circular.

Please note we do not issue numbers for Pre-Kindergarten students.

If you cannot locate a WASN, then contact numbers@scsa.wa.edu.au and give details of the student’s legal family name, legal given name, date of birth and academic year. It is also useful to include your school code in any correspondence. If a school requests a WASN for a student who already has a number, the correct WASN will be sent back to the school. The Authority will forward to schools new WASNs for those students without a number.

Secondary schools with a Year 7 intake may send a spreadsheet of Year 7 students entering their school, including the student’s legal family name, legal first name and date of birth so that the Authority can look up the WASNs on their behalf.

A reminder that details of how to register students can be found in the Data Procedures Manual 2022 available at https://scsa.wa.edu.au/publications/data-procedures-manual with links to assist schools using various databases. There is also a Guide to uploading Student Registration and Demographic (SRGDG) file found at https://www.scsa.wa.edu.au/__data/assets/pdf_file/0004/349636/GUIDE-TO-UPLOADING-STUDENT-REGISTRATION-AND-DEMOGRAPHIC-FILE.pdf and online training videos are available at https://www.scsa.wa.edu.au/sirs-info/primary-schools.

How to Search for a WASN in SIRS

Data Services
(08) 9273 6344


If a student arrives at your school from another school in Western Australia, or even from overseas/interstate, you have the ability to search in the Student Information Records System (SIRS) for that student’s Western Australian Student Number (WASN) using a family name, given name and date of birth.

At this time of year, you are able to search for all 2022 (and previous years) students in the database.

  1. Hover over Enrolments in the menu bar.
  2. Click on Student Enrolment > Student Maintenance > Find Student Number (see image below).

step 2 a screenshot

The Find Student Number directory will appear (see image below). Enter the student’s Family Name, Given Name and Date of Birth.

step 2 b screenshot

  1. Click Search.If the information you have entered exactly matches the information in SIRS, you will find a result even if the student is not at your school (see image below).

step 3 screenshot

If the details you have requested are different from the information in SIRS (e.g. date of birth is different, Jackie is spelt as Jacky), no information will be found. In this case, please email numbers@scsa.wa.edu.au and provide the student’s:

  • Family Name (Surname)
  • Given Name (First Name)
  • Date of Birth
  • Academic Year
  • Previous School (if known).

Troubleshooting: Search WASN

  1. What happens if the requested information does not show?

    Email numbers@scsa.wa.edu.au and provide student name, academic year and date of birth.

  2. What happens when a single year (e.g. 2012 to 2012) is entered in the date range?

    Only a result for that year will be returned.

  3. What does it mean when the Department of Education is shown as the student’s main provider?

    It means the student is likely to be under a Notice of Arrangements or may have been on the Whereabouts Unknown List (more likely with Years K-10).

Registration of students on SIRS in 2023

Data Services
(08) 9273 6344

Schools and other education providers are reminded that in 2023, NAPLAN tests will be conducted from Wednesday 15 March to Monday, 27 March 2023 (instead of being administered in May, as was the case in 2022).

Therefore, schools must ensure that all registration uploads for students in Year 3, 5, 7 and 9 must be completed by Friday, 24 February 2023. There will not be an opportunity for school data to be transferred to the NAPLAN platform beyond this date.

Please also note the following important dates for the upload of student registration and demographic information to the Student Information Records System (SIRS) in 2023.

Thursday, 9 February 2023

  • Initial 2023 registration and demographic information for Years 10–12 students (required for Online Literacy and Numeracy Assessment (OLNA) student lists and password generation (via SRGDG file).
  • Initial 2023 registration and demographic information for students in Years 3, 5, 7 and 9 (required for National Assessment Program for Literacy and Numeracy (NAPLAN) (via SRGDG file).
  • Initial 2023 registration information for all teachers where students attend schools using Brightpath (via THREG file).

Thursday, 30 March 2023

  • Registration and demographic information for all remaining Kindergarten – Year 8 students other than those listed above is due to be uploaded by Thursday, 30 March 2023.

Updates to registration and demographic information should be uploaded into SIRS on a regular basis for the remainder of the year.

Details of how to register students are provided in the Data Procedures Manual with links to assist schools using various school databases. There is also a separate Student Registration Procedures Manual to assist primary schools with creating and uploading their Student Registration and Demographic File (SRGDG).

Schools are requested to include their school code in any correspondence.

Recording of enrolment and achievement of VET units of competency delivered through VET credit transfer or VET qualifications – Year 9 students, 2022

Jacky Woods

Permission must be obtained from the School Curriculum and Standards Authority (the Authority) for Year 9 students to enrol and have achievements in Vocational Education and Training (VET) units of competency achieved through VET credit transfer or VET qualifications contribute towards the Western Australian Certificate of Education (WACE).

Schools should apply only if the studies for these students are part of a longer-term program where:

  • students are in remote community schools where learning programs relate directly to the local industry, or
  • students are accessing VET as part of an individual education program (IEP), and
  • a valid opportunity has been presented which supports an ongoing and coherent training pathway.

An application form for permission for the recording of enrolment and achievement of VET units of competency delivered through VET credit transfer/VET qualifications – Year 9 students, 2022 is available on the Authority website via the following link: https://www.scsa.wa.edu.au/forms/forms under Achievements.

The completed application form is to be returned to the Authority by Thursday, 22 December 2022.

Please note, the closing date for application of enrolments and achievements has been extended.