Kto10 Circulars - February 2019
General Information, SIRS and Enrolments
OLNA 2019 Round 1 – Preparations
OLNA helpdesk (08) 9273 6726
Schools with Years 10 to 12 students are reminded about the following important dates and information.
OLNA 2019 Round 1 testing window
Tuesday 5 March – Thursday 7 March
Numeracy and Reading
Tuesday 5 March – Friday 29 March
Student and Staff preparations
Principals are reminded to complete the tasks in the Checklist for principals on page 27 of the OLNA Handbook. This includes:
- emailing the OLNA Declaration form to firstname.lastname@example.org by Friday, 8 February. The OLNA Declaration form is available via https://senior-secondary.scsa.wa.edu.au/assessment/olna/schools.
- identifying any students requiring disability adjustments and adding them to the OLNA Dashboard by Friday 15 February. The OLNA Dashboard can be accessed at https://assess.scsa.wa.edu.au/admin.
Coordinators are reminded to complete the tasks in the Checklist for OLNA coordinators checklist on pages 29 – 30 of the OLNA Handbook. This includes
- ensuring any students requiring disability adjustments have been added to the OLNA Dashboard by Friday 15 February. The OLNA Dashboard can be accessed at https://assess.scsa.wa.edu.au/admin.
- providing students, by Friday 22 February, with the OLNA Information for students sheet. A template copy is available via https://senior-secondary.scsa.wa.edu.au/assessment/olna/schools. The OLNA Handbook is available via https://senior-secondary.scsa.wa.edu.au/assessment/olna/schools.
IT staff/Coordinators are reminded to conduct system and network checks as contained in the OLNA Test-delivery website user guide available via https://senior-secondary.scsa.wa.edu.au/assessment/olna/schools under OLNA Test-Delivery Website User Guide.
OLNA publications and forms
All OLNA publications and forms are available from the Authority website at
Registration of students on SIRS in 2019
Schools and other education providers are asked to note the following important dates as the absolute deadline for the initial upload of student registration and demographic information to the Student Information Records System (SIRS) in 2019. Please do not leave it until the last date to upload your data.
Thursday, 14 February 2019
- Initial 2019 registration and demographic information for Years 10–12 students (required for Online Literacy and Numeracy Assessment (OLNA) student lists and password generation)
- Initial 2019 registration and demographic information for ALL Kindergarten–Year 6 students where these students attend schools either administering National Assessment Program for Literacy and Numeracy (NAPLAN) Online or delivering Brightpath
- Initial 2019 registration and demographic information for all Year 7 and Year 9 students where these students attend schools administering NAPLAN Online
- Initial 2019 registration information for all teachers where students attend schools delivering Brightpath.
Thursday, 14 March 2019
- Registration and demographic information for all remaining Years 7–9 students is due to be uploaded to SIRS on Thursday, 14 March 2019.
Thursday, 11 April 2019
- Registration and demographic information for Kindergarten–Year 6 students where these students attend schools not administering NAPLAN Online or delivering Brightpath is due to be uploaded on Thursday, 11 April 2019.
Updates to registration and demographic information should be uploaded into SIRS on a regular basis for the remainder of the year.
Details of how to register students are provided in the updated Data Procedures Manual 2019 - https://www.scsa.wa.edu.au/publications/data-procedures-manual, with links to assist schools using Reporting to Parents, MAZE, and Excel. There is also a separate Student Registration Procedures Manual found at https://www.scsa.wa.edu.au/sirs-info/primary-schools to assist primary schools with creating and uploading their Student Registration and Demographic File (SRGDG).
Schools are requested to include their school code in any correspondence.
WASN requests for 2019
Lynn Galbraith (08) 9273 6702
All current students in Western Australia should have been allocated a Western Australian Student Number (WASN), and be registered with the School Curriculum and Standards Authority (the Authority). This number remains with the student throughout their school life. Schools need to recognise the importance of the WASN to avoid duplication of records and maintain continuity of student data.
In 2019 schools will only be able to request WASNs through the Student Information Record System (SIRS) for Kindergarten students commencing in 2019.
For students in all academic years other than Kindergarten, contact email@example.com and give details of the student’s legal family name, legal given name, date of birth and academic year. It is also useful to include your school code in any correspondence. Numbers will be sent back if the student already has one allocated and new numbers requested and generated by the system for those students without a number.
All secondary schools with a Year 7 intake can send a complete list (spreadsheet) of Year 7 students entering their school, including the student’s legal family name, legal given name and date of birth and we will look up the numbers on their behalf.
A reminder that details of how to register students can be found in the Student Registration Procedures Manual on the Authority website at https://www.scsa.wa.edu.au/sirs-info/primary-schools, where there is also a Guide to uploading Student Registration and Demographic (SRGDG) file and some online training videos. The Data Procedures Manual at https://www.scsa.wa.edu.au/publications/data-procedures-manualalso contains full instructions for locating student numbers as well as creating a Student Registration and Demographic File (SRGDG) for uploading to SIRS.
Teaching and Assessment
Implementation of Languages in Year 4 in 2019
Mandy Hudson (08) 9273 6755
As outlined in the School Curriculum and Standards Authority Pre-primary to Year 10: Teaching, Assessing and Reporting Policy and Policy Standards schools are required to fully implement (teach, assess and report on student achievement) Languages (Year 4) in 2019.
The link below provides access to the curriculum for Year 4.
Teacher support materials available to support implementation include:
- assessment snapshots from Pre-primary to Year 10
- sample assessment activities from Pre-primary to Year 10
- Judging Standards, including Achievement Standards, Assessment Pointers and Annotated Work Samples (extranet login required)
- sample teaching and learning outlines
(Year 4 sample teaching and learning outlines will be available early Term 1. Year 3 outlines are currently available for teacher reference.)
Year 6 and Year 7 Moderation 2019
Mandy Hudson (08) 9273 6755
The Board of the School Curriculum and Standards Authority has approved the continuation of Year 6 and Year 7 Moderation in 2019.
To facilitate teacher planning for 2019, the Authority published the content to be used in the Year 6 and Year 7 English, Mathematics, Science and Humanities and Social Sciences common tasks in Term 4, 2018. Please use the link below to access the content for each year/learning area task located under the Year 6 and Year 7 Moderation 2019 tab.
The tasks and marking keys from the 2017 and 2018 moderation process are available from this link.
Participating schools in 2019 will have the responsibility to consider the curriculum content that will be covered in the moderation task to plan and sequence their teaching and learning accordingly. This will ensure that the relevant prior learning has taken place before the moderation tasks have been administered.
Participating schools in the Year 6 and Year 7 moderation process will:
- receive moderation tasks with marking keys developed by the Authority for English, Mathematics, Science and Humanities and Social Sciences
- be provided with the opportunity to review the moderation tasks and marking keys, and provide feedback to the Authority at learning area workshops to be held in Term 1
- administer the moderation tasks during the allotted time frame in Term 3
- select a specific number of student work samples which demonstrate a spread of achievement against the standard
- nominate a representative to attend one of the moderation workshop held by the Authority in Term 3.
The timeline for the 2019 moderation process is as follows:
4 February – 22 February 2019
Schools register to participate through the Authority’s website
11 March – 15 March 2019
The Authority conducts workshops for teachers to review the year/learning area moderation task and marking key prior to implementation of the tasks
17 June – 21 June 2019
The Authority provides participating schools with the moderation task and marking key for each year/learning area
29 July – 2 August 2019
Schools administer the tasks
5 August – 16 August 2019
Schools prepare for the moderation workshops, selecting 5 to 10 samples of student work across a spread of achievement. Samples will need to be unmarked with the student name removed or covered.
19 August – 30 August 2019
The Authority will hold moderation workshops and schools will be required to register online to attend a learning area meeting.
The link to the registration page is provided below. The registration process provides schools with the opportunity to participate in all learning areas or a selection of learning areas with a single class or multiple classes.
Registration for 2019: http://sgiz.mobi/s3/Year-6-7-Moderation-Registration